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#CREATE OUTLOOK 2016 ARCHIVE FOLDER HOW TO#
#CREATE OUTLOOK 2016 ARCHIVE FOLDER MANUAL#

There are several ways to archive messages in Outlook.

#CREATE OUTLOOK 2016 ARCHIVE FOLDER HOW TO#

How to create a new archive folder in Outlook? To prevent it from overfilling, you can move older items to the archive – a separate Outlook data file (.pst) that you can open in Outlook if needed. Last updated on October 15, 2018.The Outlook mailbox has a certain size, and new e-mail messages are unlikely to stop coming. Disabling backspace as a shortcut only affects shortcuts, not the use of the key when typing. To disable the backspace shortcut key, see Disable the Backspace keyboard shortcut. To disable the Archive feature see Using Outlook 2016's Archive feature: Disable Using Command ID. To remove it from messages, open a message and repeat the steps above.

Select the first command, Ignore, and click Add, keep clicking Add until you get to Archive.

Expand Home (Mail) then expand the Delete group (on the left).

Select Main Tabs from the Choose commands from field on the left.

Select the default Delete group and click Remove.

Click Rename and rename it to Delete, if desired. This adds a new group under the Delete group.

Select the Delete group under Home (Mail) on the right.

Right click on the end of the ribbon and choose Customize the Ribbon.

While you can't remove it from the default Delete group, you can remove the Delete group and create a custom group that doesn't contain the Archive button. Is there a way to remove this button? The customize the ribbon doesn't allow it to be removed and I keep clicking it instead of delete. Jeff wanted to know how to remove the button: pst file while maintaining the same folder structure. AutoArchive and Clean Up Old Items moves older messages to a separate. This new Archive button files everything into one folder.

#CREATE OUTLOOK 2016 ARCHIVE FOLDER MANUAL#

Note: this is not the same as Outlook's AutoArchive or manual Archive (which is now called Clean Up Old Items). You can select a new folder at any time (or look to see what folder you have set as the archive folder) from the File menu. If you use a POP or IMAP account, the first time you use Archive, you'll be asked to let Outlook create an archive folder called Archive, or you can select an existing folder. When you use a Microsoft Exchange account (including and Office 365 business email), the Archive folder is created automatically.

Keyboarders will use the Backspace key to move to the archive folder (a win for anyone who files messages to the Deleted Items folder because it's quick and easy.) Using it is simple: select a message, click the Archive button to move the message to the designated folder.

This button is an extension of the Archive feature available in Outlook for iOS and Android, and in Outlook on the web, offering one-click to archive messages to a single specified folder. On Outlook 2016 for Mac, the button is gold colored: This is the button on Outlook 2016 for Windows: This build was released as the Insider/First Release build March 8 2016.

POP and IMAP users can select the desired folder to use for Archive.Īfter the latest build of Office 2016 (.2014) is installed, users will see an Archive button on the Home ribbon, next to Delete and also in opened messages. Outlook creates a folder called Archive that is used. You can no longer change the Archive folder for & Office 365 Exchange accounts.